Administrative Assistant, GDC PH Operation

Full job description

Just imagine your future with us…

At Aurecon we see the future through a very different lens. Do you?

Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future?

Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are.

Diversity is at the core of everything we do. We work together to create a culture based on respect, trust and inclusiveness. Our differences are what fuel our creativity.

What will you do?

The Administrative Assistant role will provide primary support to Global Delivery Center Philippines, ensuring smooth day-to-day operations by handling administrative tasks, coordinating office activities, and assisting teams with operational needs. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment.

Here are the key things you will do to ‘bring ideas to life’.

Manage office operations, including supplies, facilities, and vendor coordination.

Handle scheduling, calendar management, and meeting coordination.

Assist with GDC documentation, reporting, and data entry.

Attend meetings and take minutes of the meeting, ensuring accurate documentation and follow-ups.

Support GDC team with administrative tasks for expense processing.

Serve as a point of contact for internal and external stakeholders.

Ensure compliance with company policies and procedures.

Provide logistical support for events, training sessions, and company initiatives.

Support other administrative tasks in event management such as photo taking, certification creation, and other procurement-related tasks.

Firstly, you will share our genuine passion for re-imagining engineering and be someone that actively pursues continuous learning to help shape the future. You will also need a relevant technical qualification and chartered status would be preferable.

Bachelor’s degree in Business Administration, Management, or a related field (preferred)

Open to fresh graduates

Previous experience in an administrative role is an advantage.

Excellent in MS Office (Word, Excel, PowerPoint) and other productivity tools; Power BI is an advantage

Industries: Civil Engineering

Function: Admin and Back office