Administration Executive - UAEN

Full job description

Performs a wide variety of complex responsible office functions in support of a department

The post holder will:

Performs highly responsible secretarial/clerical, and office functions; assists in arranging and coordinating

department activities.

Establishes and maintains records, filing systems, and logs;

Reserve meeting sites; contacts and confirms appointments and meetings; attends meetings and takes minutes

Operates a computer, typewriter, duplicating machine, fax machine, calculator, and other peripheral office

equipment in the course of assigned functions

Utilizes a variety of word-processing, graphic/presentation, and data base software applications programs

Types, edits, and distributes a variety of correspondence, forms, and policies and procedures

Participating effectively in Implementing & follow up of PSQ Improvement Plan Activities.

Communicates appropriate information from studies and data sources to the Head of the Department

Assist the HOD in maintaining all necessary records pertinent to the JCI process or any other relevant

accreditation and regulatory requirement process.

Assist in conducting JCI/relevant accreditation meetings.

Assist the HOD in maintaining records of policies, procedures, guidelines, forms and other documents and ensures the circulation of current documents and the de- circulation of expired documents.

Performs miscellaneous related duties as requested by the HOD.

Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirements

Work accordance with the documented OSH procedures and instructions, specific responsibilities

Be familiar with emergency and evacuation procedures

Notifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reports

Comply with Waste management procedures and policies

Attend applicable OSH/Infection control training programs, mock drills and awareness programs

Use of appropriate personal protective equipment and safety systems.

To develop, monitor and support implementation of the hospital OSHMS in line with DHA/MOH/MOHAP/DOH Health Sector OSHMS policies and standards (and other policies and standards as applicable) and entity requirements.

Support to develop objectives and monitor achievement of objectives and compliance with DHA/MOH/MOHAP/DOH Health Sector OSHMS requirements across all departments.

Support data collection throughout the hospital/cluster by assisting with data collection issues such as creating forms to collect data, identifying which data to collect, how to validate data, and creating reports.

Industries: Health, Wellness & Fitness

Function: Admin and Back office