Administration Clerk (Retail)

Full job description

Responsible for effective maintenance of the administrative functions of the branch.

REQUIRED MINIMUM EDUCATION/TRAINING

Grade 12

REQUIRED MINIMUM WORK EXPERIENCE

1 year administration experience

KEY PERFORMANCE AREAS

Receive and compare stock to delivery notes.

Receive and file all delivery notes and assist with ad-hoc receiving duties.

Ensure that all documents are processed and that the number sequence on the system is correct.

Collect invoices electronically for receiving process and link invoices with delivery notes and orders.

Capture, process and manage claims (warranty claims, damaged items, short or surplus deliveries and expired stock).

Maintain good client relationships with internal and external clients and resolve client queries.

Generate daily, weekly and monthly reports from the system (outstanding claims, outstanding purchase orders, negative on-hand reports, etc,).

Generate stock-taking reports and assist with quarterly stock-taking.

Capture stock count sheets on the system.

Generate variance report and report variance to line manager.

Regularly communicate with suppliers on all outstanding invoices, credit notes or discrepancies of stock.

Ensure that codes, prices and stock correspond with orders and stock received.

Ensure that cash-ups are done daily.

Ensure that cash surpluses and shortages are paid in as per policy.

Report daily cash up (balances & discrepancies) to Regional Banking Clerk.

TECHNICAL KNOWLEDGE/ COMPETENCIES

Computer literacy (MS Office)

Verbal and written communication skills

BEHAVIOURAL COMPETENCIES

Accuracy

Discipline

Identification with management

Cooperation

Team player

Industries: Farming

Function: Admin and Back office