Accounts Admin Intern

Job Description/Requirements 1. Financial Support & Analysis · Maintain and update financial records in accordance with company policies. 2. Contract & Compliance Management · Assist in drafting and reviewing contracts, including NDAs, joint venture agreements, sales agreements, and lease/AMC contracts. · Track contract renewals, ensuring timely follow-ups and compliance with terms. · Maintain a database of clients, warranties, AMCs, and lease agreements. · Coordinate with internal teams to ensure adherence to contract clauses related to support calls, preventive maintenance (PMs), invoicing, and payment terms. · Share contract renewal updates on a weekly and monthly basis. 3. Procurement & Billing Coordination · Follow up on procurement requests to ensure timely purchases and dispatch of client orders. · Work with support and project teams to track LPO (Local Purchase Order) fulfillment and job card submissions. · Assist in monitoring open LPOs and ensuring proper billing cycles. · Prepare and maintain monthly open LPO reports with necessary follow-up actions. · Coordinate PM follow-ups with the support team to ensure accurate and timely AMC billing. 4. Client & Support Coordination · Provide support to clients regarding contract-related inquiries and issue resolution. · Manage the BDT system for tracking contracts, LPOs, warranties, and billing cycles. · Assist in issuing QSYS licenses based on agreed client terms. · Handle coordination of VMS SMS bundle recharges, from quote approval to billing. · Support team claim approvals and follow-up with payables for reimbursements. · Facilitate the creation of new clients in Zoho Desk for task allocation. · Track project handovers and ensure warranties are correctly set up in the system. · Monitor POCs (Proof of Concept) and follow up with the sales team for closure. 5. Documentation & Reporting · Maintain organized records of contracts, LPOs, invoices, job cards, and handovers (both physical and digital). · Assist in proper filing of legal and company documents as guided. · Assist in preparing reports related to contract renewals, procurement, and financial transactions. · General office duties; data entry, filing and document management and reports summary. · Performing any other tasks assigned from time to time. Skills & Personal Attributes · Bachelor’s degree (completed) in Finance, Accounting, Economics, or a related field. · 6 months-1 year of prior internship experience in Finance, Accounting, or Contract Management. (Internship or volunteer experience counts) · Excellent written and verbal communication. · Strong analytical and problem-solving skills. · Detail-oriented with strong time management skills to handle multiple tasks. · Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), proficiency in a financial software tool is a plus. · High attention to detail and accuracy in working with financial data. · Good communication, professionalism and interpersonal skills. · Ability to work independently and collaboratively in a team. · Understanding of basic financial principles and contract management processes