Accountant

Key Responsibilities:

Accountable for ensuring the quality of mission accountancy by ensuring the comprehensiveness and precision of entries and the correct budgetary charging of expenses;

Disseminating information about the accounting procedures of the mission and ensuring that these procedures are respected;

Ensure mission books are closed timely on a monthly basis and ensure feedback is sent to all finance team in the mission on accountancy;

Timely forwarding of accounting information to Deputy Head of Finance for proposals, reporting and other purposes as may be requested;

Ensure that accountancy closure checklist for Cash count & Bank Reconciliation controls are done at the month end for the mission;

Continuous review of adequacy and appropriateness of mission accountancy procedures and make recommendations on areas needing improvement;

Prepare shared costs file with proficient budget allocation and ensure importation is done to SAGA;

Ensure that new contracts are entered in SAGA and parameters are sent to all bases;

Provide review of class 4+ report and analysis of items pending with suggestions on any issues identified during review;

Submit Accountancy Closure Bundle to HQ monthly;

Respond to feedback from HQ on accountancy closure;

Liaise with HQ RFO on accountancy and Saga related issues;

Update the depreciation tracking file for the mission’s equipment and vehicles;

Ensure that all journal entry corrections are done accordingly after the monthly closure and supporting documents are appropriately filed;

Contribute to update/development of new financial tool when required or asked by Deputy Head of Finance/HoD of finance;

Review NSITF, PAYE, Pension & staff salary transfer information from payroll on monthly basis;

Maintain & keep track record for life & health insurance of existing/new national staff;

Ensure a good tracking system for staff insurance in coordination with HR;

Ensure that life and health insurance tracking file reconcile with supplier & SAGA transactions on monthly/yearly basis;

Cross check the treasury forecast for all bases on a bi-monthly basis & ensure it’s more realistic;

Consolidate & analyse mission monthly cash forecasts for Deputy Finance HOD;

Conduct frequent surprise cash counts and make formal report of any issues found;

Ensure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures;

In Liaison with Capital Finance Officer, monitor funds transfers from HQ & operate exchange conversion in the mission;

Ensure timely transfer to the bases based on their bi-monthly cash forecast;

Review the accuracy of all WHT withheld on suppliers invoice and other payments;

Ensure the mission accountancy team adhere to 10th and 21st deadline for PAYE and WHT respectively;

Industries:Non-profit Organization Management

Function: Accounting and Finance