Administrative Coordinator

Key Responsibilities:

Power Administration:

Oversee all power supply-related paperwork, such as invoices and renewals.

Liaise with utility service providers to prevent interruptions and guarantee on-time payments..

Monitor power consumption and provide reports to management regularly.

Handle correspondence and issue resolution with power vendors

Logistics & Fleet Management

Oversee daily vehicle scheduling, tracking, and maintenance activities.

Ensure compliance with vehicle documentation, licensing, and insurance requirements.

Monitor fuel usage and prepare periodic fleet performance reports.

Office Administration

Coordinate procurement and inventory of office supplies and equipment.

Manage administrative support staff and office service vendors (cleaning, security, etc.).

Maintain a functional and organized work environment.

Regulatory & Statutory Compliance

Serve as liaison with government agencies and regulatory bodies (e.g., tax authorities, safety agencies, environmental regulators).

Ensure all licenses, permits, and compliance documents are up to date.

Support audits and inspections by providing necessary documentation.

Documentation & Reporting

Maintain up-to-date administrative records and ensure data accuracy.

Prepare weekly/monthly administrative reports and updates for management.

Assist in policy implementation and compliance monitoring.

Qualifications

Bachelor’s degree in Business Administration, Logistics, Management, or related field.

Minimum of 4 years of proven experience in logistics, fleet coordination, office administration, and regulatory liaison (preferably in a facility management or similar environment).

Strong understanding of local regulatory requirements and statutory processes.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Excellent organizational, communication, and interpersonal skills.

Ability to multitask, work under pressure, and meet deadlines.

High level of discretion and professionalism.

Industries:Real Estate

Function: Admin and Back office