Admin Receptionist (Open to Fresh Graduate) | Onsite - Eastwood, QC

Position Summary

We are seeking a highly organized and driven Administrative Assistant to join our team. This dual-phase role will initially focus on supporting the office relocation project and later transition into a permanent front-office receptionist and administrative support position.

Key Responsibilities

Phase 1: Office Relocation Support (First 2–3 Months)

• Serve as the primary administrative coordinator for the office relocation project

• Develop and maintain a detailed relocation checklist and track milestones

• Coordinate logistics with vendors, service providers, and building management

• Act as a central communication hub between internal departments and external stakeholders

• Maintain documentation, schedules, and reports related to the relocation

• Ensure timely follow-ups and resolution of any logistical issues

Phase 2: Permanent Administrative & Front-Desk Support (Post-Relocation)

• Manage front-desk operations: greet visitors, handle mail/deliveries, issue visitor passes and maintain visitor logs.

• Serve as the first point of contact for client and guest inquiries.

• Handle incoming/outgoing mail, deliveries, and courier services

• Provide general administrative support to various departments including:

o Document filing and records management

o Check and book boardroom availability as needed for meetings and internal events.

o Assist with new employee onboarding including workspace setup

o Facilities reporting and maintenance coordination

o Assist in internal events

Industries:Outsourcing/Offshoring

Function: Admin and Back office