Team Assistant- HR

Role Responsibilities

Administrative Support:

Manage team calendars, schedule meetings, and coordinate meetings

Prepare agendas, take meeting minutes, and follow up on action items.

Draft correspondence, reports, presentations, and other documentation as required.

Operational Coordination

Support onboarding of new team members (IT setup, welcome packs, introductions).

Maintain HR documents including e-files while ensuring up-to-date and organized files.

Coordinate travel and accommodation arrangements when needed.

Identifying opportunities to improve processes, systems, and procedures to enhance team efficiency.

Communication & Liaison

Serve as the first point of contact for internal and external inquiries.

Liaise with other departments (e.g., IT, Facilities, Finance) to resolve issues.

Event Management- Organizing team events, workshops, and offsite meetings including identifying appropriate venues.

Financial Support

Manage travel expenses accounting for the Group/KBL HR Directors.

Budget Management- Tracking and monitoring the departmental Budget. Monitoring the Department’s budget and follow up to ensure that costs are charged to the correct Cost Centre in a timely manner.

Order and maintain optimal office supplies levels including stationery.

Industries:Food & Beverages

Function: Human Resources