Executive Assistant

Key Responsibilities:

General admin

Provide comprehensive administrative support to the executive team, including calendar management, scheduling, and correspondence.

Coordinate meetings, prepare agendas, take minutes, and follow up on action items.

Manage email communication, prioritising and responding on behalf of the executives as needed.

Organising and keeping my inbox organised

Keeping to do list up to date – following up with me daily or maybe weekly

Complete Tafe/apprenticeship claims (online portal)

Prepare weekly toolbox talk documents

Create and maintain a document with basic lists of all the employee’s electrical licences numbers and expiry dates, white card numbers, home addresses, birthdays, emergency contacts etc

Order staff clothing

Research and marketing support

Help manage email direct marketing campaign

Assist in the preparation of reports, presentations, and documentation for internal and external stakeholders.

Act as a liaison between executives and internal teams, clients, and external partners.

Support project coordination, tracking deadlines, and ensuring smooth workflow across teams.

Maintain confidentiality and handle sensitive information with discretion.

Assist with ad-hoc tasks and special projects as required.

Quotes/tendering

Respond to request for quotes/tenders as they come in from the builders and clients

Set up quote documents (Tradify/word/excel)

Save drawings into shared OneDrive folders

Type up and send out request for information (RFI’s)

Industries:Outsourcing/Offshoring

Function: Others