Personal Assistant to the Executive Director

Job Summary

The Personal Assistant (P.A) to the Executive Director (ED) will provide high-level administrative, strategic, and operational support to ensure the smooth functioning of the Executive Director’s office.

The role requires a proactive, highly organized, and discreet individual capable of managing competing priorities and representing the ED with professionalism in all engagements.

Responsibilities

Manage the ED’s calendar, schedule meetings, appointments, and travel arrangements.

Handle confidential correspondence, reports, and documents on behalf of the ED.

Serve as the first point of contact for internal and external stakeholders seeking audience with the ED.

Draft, edit, and format memos, presentations, speeches, and official communications.

Coordinate and prepare background materials and agendas for meetings, conferences, and engagements.

Follow up on action points and ensure deadlines are met.

Organize logistics for meetings, retreats, and public engagements involving the ED.

Maintain an efficient electronic and physical filing system for the ED’s office.

Assist in conducting research and compiling briefing documents and reports.

Ensure the ED is well-prepared for all meetings and external engagements.

Represent the ED in meetings or engagements when delegated.

Qualifications and Experience

Qualification should be a minimum of a B.Sc. in Administration, Social Sciences, Communications, or a related field.

Minimum of 3 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.

Experience working in an NGO or development sector is highly desirable.

Industries:Non-profit Organization Management

Function: Others