Admin Assistant (Supply Chain & Food Safety)

Vacancy Details

Employer: West Coast Personnel

Job Description:Are you a detail-oriented multitasker with a passion for keeping things moving behind the scenes? Do you thrive in fast-paced environments where quality and safety are top priorities? If so, my client wants YOU to join their dynamic team as an Admin Assistant to the Supply Chain & Food Safety Divisions. This is your opportunity to play a vital role in the seamless operation of the supply chain, while also ensuring that the food safety standards remain top-tier. If you're organised, driven, and ready to make a real impact — read on! 💼 What You’ll Be Doing

As our new team member, you’ll wear a few hats — all essential! Your main responsibilities will include:

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🧾 Inventory & Order Management

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Maintain accurate inventory records and forecast stock levels

Process and fulfil orders, track shipments, and ensure on-time delivery

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📦 Supplier & Vendor Coordination

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Communicate with suppliers and vendors to resolve any hiccups in the supply chain

Prepare essential documentation like order forms and invoices

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🧪 Food Safety & Quality Assurance

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Support food safety systems (like HACCP), GMP policies, and hygiene protocols

Collect samples for testing, maintain safety documentation, and assist with audits

Inspect raw materials, in-process, and finished goods for quality compliance

Help drive corrective actions and continuous improvement

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🖥️ Systems & Records

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Enter and manage data in ERP systems (e.g., SAP)

Assist with developing and maintaining SOPs, manuals, and training materials

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🧹 Sanitation & Compliance

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Help maintain a clean and sanitary working environment

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🎯 What We’re Looking For

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Exceptionally organised and detail-oriented

An excellent communicator who thrives in team environments

Skilled in ERP systems, Microsoft Office, and general computer tasks

Calm under pressure, with strong problem-solving abilities

Experienced or interested in food safety, compliance, and logistics

Bonus points if you’ve worked in a manufacturing, warehouse, or food production environment before!

Industries:Staffing & Recruiting

Function: Logistics & Supply Chain