KE-Store’s Assistant (National)

Primary Purpose:

This position is primarily responsible for the receipt, distribution and maintaining accurate records of equipment and office supplies.

Key Relationships

Internal to CWS

Deputy Director, Administration and Operations

Property Officer

Property team members

Other team members in the Administration and Program departments

External

Vendors and Partners in relation to his/her capabilities

Working Environment

Office environment with periodic travel to the field as required.

Responsibilities

Core Job Responsibilities:

Store and Supplies Management (60%)

Receives equipment and supplies destined for the store and cross checks purchase orders and delivery notes to ensure that the correct items, quantities and quality have been supplied to RSC Africa.

Maintains accurate records of the movement of office supplies and equipment to and from the stores.

Receives requisitions from staff for stationery among other supplies and ensures timely distribution every Wednesday or as required

Issues supplies for each new employee and recovers the supplies when staff members leave RSC Africa.

Maintains ample stock levels in the stores by presenting timely purchase requests for supplies that are at re-order levels through liaising with the Property Supervisor or the Procurement Officer.

Ensures that stocktaking is carried out on quarterly basis with the Senior Accountant.

Ensures that the supplies in the store are arranged and labeled properly to ensure easy retrieval of items and to facilitate stocktaking.

Ensures that a weekly stock report is run, updated and shared with the Property supervisor every Wednesday for stock level tracking purposes.

Industries:Non-profit Organization Management

Function: Others