Project Account Assistant

Key Responsibilities

Financial Transactions & Record-Keeping

Process invoices, payments, and reimbursements related to the project.

Maintain accurate and up-to-date financial records.

Prepare and post journal entries in the accounting system.

Assist in reconciling accounts (bank, supplier, and ledger reconciliations).

Budget Monitoring & Expense Tracking

Assist in preparing project budgets and forecasts.

Monitor project expenditures against budgets and report variances.

Ensure expenses align with the project’s financial plan and approvals.

Compliance & Internal Controls

Ensure all financial transactions comply with internal policies and funding requirements.

Support audit preparations by maintaining well-documented records.

Assist in enforcing internal controls to prevent fraud and errors.

Reporting & Documentation

Prepare periodic financial reports for project managers, donors, and stakeholders.

Maintain documentation for project expenses, receipts, and approvals.

Assist in preparing financial statements related to the project.

Tax Compliance

Support tax filings, including VAT, withholding tax, and other statutory payments.

Coordination & Support

Liaise with vendors, clients, and funding agencies on financial matters.

Support procurement by reviewing financial aspects of purchase requests.

Assist in responding to financial queries from project stakeholders.

Problem Solving:

Identify and resolve issues related to project finance and inventory management.

Propose and implement process improvements to enhance efficiency and accuracy.

Qualifications

Qualifications and Experience Requirements

Minimum Requirements

Education:

Bachelor's degree in Finance, Accounting, Business Administration, Mathematics, or a related field.

Experience:

Minimum of 2-3 years of experience in project accounting, or a similar role, preferably in the construction or engineering industry.

Industries:Construction

Function: Accounting and Finance