HR and Administration Officer

Roles and responsibilities

Training and Development:

Coordinate organizational training needs assessments and develop training programs in line with the Sacco’s overall strategy to improve performance.

Implement training and development interventions that foster growth and build staff capacity.

Evaluate the effectiveness of training programs and make adjustments as needed.

Performance Management:

Develop and maintain a cohesive performance-based culture that delivers on the Sacco's objectives.

Implement and monitor performance appraisal systems and provide feedback to management on performance trends.

Ensure the organization’s performance management system aligns with business goals and promotes employee development.

Employee Relations:

Manage employee relations, welfare, and safety to foster a conducive work environment.

Ensure compliance with labor laws and regulations related to health, safety, and employee well-being.

Handle employee grievances and conflict resolution in alignment with the Sacco’s policies.

Leave Management:

Administer the leave management system to track employee leave.

Ensure compliance with leave policies and communicate leave balances to staff and management.

Provide regular leave utilization reports.

HR Records Management:

Maintain and manage accurate employee records, including contracts, performance reviews, and leave data.

Ensure proper documentation of HR processes, including hiring, training, and disciplinary actions.

Develop secure and efficient systems for managing employee records.

PA to the CEO Functions:

Provide comprehensive administrative support to the CEO, including managing the CEO's calendar, scheduling meetings, and organizing travel arrangements.

Handle confidential information and maintain a high level of discretion.

Prepare and manage correspondence, reports, presentations, and minutes of meetings on behalf of the CEO.

Serve as the main point of contact between the CEO and internal/external stakeholders.

Draft and manage communications on behalf of the CEO, ensuring timely responses.

Organize and coordinate meetings for the CEO, including board and executive meetings.

Prepare agendas, distribute materials, and ensure timely follow-up on action items.

Assist the CEO in project management and follow-up on organizational tasks to ensure smooth operations.

Handle ad-hoc tasks as required by the CEO.

Industries:Human Resources

Function: Human Resources