General Affair Supervisor

Job Description

Facility Management: Ensure all facilities are well-maintained.

Contract Management: Manage and monitor contracts for compliance and renewals.

Asset Management: Maintain asset records and coordinate repairs or replacements.

Workplace Safety & Compliance: Conduct safety inspections and ensure compliance with protocols.

Administrative Support: Supervise staff, assign tasks, and ensure smooth interdepartmental communication.

Coordinate with procurement to ensure timely and accurate purchase requests for office supplies, furniture, and necessities, while monitoring delivery and maintaining inventory records.

Policy Development: Develop and implement General Affairs policies, ensuring regulatory compliance.

Budgeting and Cost Control: Manage the General Affairs budget and monitor expenditures.

Fleet Management: Oversee vehicle maintenance, scheduling, and driver assignments.

Office Boy & Cleanliness Monitoring: Monitor office boy duties and maintain office cleanliness.

Ticketing System Monitoring: Ensure ticketing system compliance and implement improvements.

Stock Monitoring for Supplies: Ensure availability and manage stock of office supplies and pantry items.

Standard Implementation: Develop and implement General Affairs standards for branches and projects.

Administrative Reporting: Prepare and submit regular administrative reports on General Affairs.

Ensure construction activities comply with drawings, technical specifications, and quality standards.

Prepare Bill of Quantity (BoQ) or construction cost estimation and ensure it aligns with actual project requirements.

Prepare and maintain construction reports.

Job Requirement

Bachelor’s degree in civil, Industrial Engineering, Electrical/ Mechanical Engineering, or related fields.

At least 3 years of work experience as GA Supervisor.

Willing to travel for business trips to Sulawesi, Maluku, and other project locations.

Demonstrates a continuous improvement mindset with strong initiative.

Possesses excellent organizational, leadership, and problem-solving abilities.

Experience in Contruction, asset management, fleet management, and facilities.

Exceptional time management skills and the ability to prioritize tasks effectively.

High attention to detail and a proactive problem-solving approach.

Strong negotiation and vendor management skills.

Industries:Mining & Metals

Function: Others