Documentation Executive-Finalisation

Description

Assist in preparing and submitting phytosanitary certificates through the KEPHIS (IEICS) system.

Receive and verify export documents from shippers according to guidelines set.

Collaboratively and consistently Support accurate processing of shipping documents, including HAWBs, customs entries, and flight documents.

Help ensure all necessary documents are available for customs processing; report missing or incorrect items to the exporters or supervisor immediately.

Update export information and customs entries in the CargoWise system.

Help to ensure all export paperwork (AWBs, manifests, weight dockets) matches the actual shipment physically and on C1 and coordinate any corrections with all necessary departments.

File documents correctly and maintain records for audits or claims and for references.

Report any irregularities or delays regarding processes and documentation impacting the export process to the supervisor immediately.

Requirements

Knowledge of export regulations and procedures.

Setting priorities and ability to work under pressure.

Good communicator and team player.

Attention to detail.

Basic customer service skills.

“O” Level (KCSE C+).

Further training on/possession of any relevant commercial course/aviation course (preferably export documentation) will be an added advantage.

Industries:Logistics & Supply Chain

Function: Others