Supply Chain Assistant

Duties and Responsibilities:

R1. Stock management:

Manage and document the receipt, handling, storage, release and reporting of goods through the DRC warehouse(s) by ensuring all materials leaving the warehouse are based on approved stock release.

Ensuring that the filing system for stores is well maintained. Provide weekly and monthly stock reports (issues, receipts and balances, but also maintenance of the warehouse).

Inspect materials delivered to the warehouse at the reception of the items.

Stock materials according to the prescribed inventory system approved by DRC.

Ensure stock management and administration systems are implemented. Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.

Ensure disposal of expired items.

Ensure all store records are accurate and up to date.

Conduct monthly checks/stock taking for all stocks held in the warehouse.

Advise the Supply Chain Officer of warehouse specific issues or improvements. Report immediately any discrepancies related to stock management.

Implement and ensure clear safety procedures for staff and casuals working in the warehouse.

Ensure that DRC warehouses are managed according to DRC warehouse standards and records are kept for audit.

R2. Procurement support:

Assist the Program team to handle procurement activities to hasten acquisition of program supplies as per procurement plan and document it.

Coordinate purchasing activities by exploring the most efficient and cost-effective means of commodity sourcing, and timely delivery to the required destinations

Prepare invitation for bidders and attend procurement meetings.

Ensure the maintenance of a supplier database and develop robust local supplier relationships.

Develop a list of approved supplies with framework agreements to ensure quality of goods and services are provided in a timely manner.

Develop frame work agreements with suppliers at Field Level.

Carry out in a timely manner the actual procurement for the Lodwar and Kakuma Office

Prepare tender invitation documents, receive and opening of tender documents, participate in evaluation of bids and make sure the bids evaluation report, technical evaluation, minutes of committees in awarding of suppliers contain all the facts and information required to justify the recommendations made in the report.

Industries:Non-profit Organization Management

Function: Others