Operator, Operations Control, Records Management and Administration

Based in Nairobi and reporting to the Supervisor, the candidate will be responsible for:-

Coordinating the operations control of all ANT files.

Coordinate with ANT file operators/supervisors and the back office disbursement control function to ensure the disbursement control of the ANT files is done within 1 month of the file's archiving /final invoicing in the system.

Check for compliance of file management to company procedures and approved SOP.

Systems super user – SPOT, EDOC, SARISSA (internal systems)

Ensure all files are handled with utmost confidentiality and compliance to statutory requirements and company policy

Operationally responsible for all archiving functions at ANT – Physical archiving (on and offsite) as well as online archiving (EDOC system).

Physical archiving of all ANT files in coordination with all file operators/supervisors.

Online archiving of all ANT files in the online archive / record systems EDOC / SARISSA in coordination with all file operators / supervisors.

Oversee the administrative requirements of the ANT facilities and staff to ensure operations as per company business requirements.

Oversee the ordering and distribution of office supplies.

Oversee and coordinate the daily maintenance with relevant service providers (IT, access, security, cleaning schedules).

Co-ordinate general approved activities (travel/ taxi/ petty cash…) for the ANT team.

Keep Management updated on staff / facility requirements to enable normal company operations.

Profile

Diploma in business management

Three years experience

Industries:Logistics & Supply Chain

Function: Others