Legal Administrative Secretary

Core Duties and Responsibilities

Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.

In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.

Preparing briefs, minutes and reports for the meetings.

Assisting the Partner with personal errands as needed.

Representing the Partner and management in various meetings.

Takes on a keen leadership and management role.

Handling reception and corporate communication via various channels, calls, emails, online and digital platforms.

Attending to mail, phone calls and other corporate communication tools on behalf of the partner.

Carry out various secretarial duties for partner and other staff members as required.

In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports.

In charge of ensuring that various bills due are paid on a timely basis.

Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.

Handle all maintenance, repairs and operational issues to ensure seamless operations.

Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc

Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc

Invoicing and ensuring billing and collection of payments is done in a timely fashion.

Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved.

Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc.

Any other duties as allocated.

Job Specifications and Qualifications

Diploma in Law/Business Administration and or related field.

At least 3 years’ experience.

Proficiency with MS Office Suite

Key Competencies

Excellent organizational skills

Proactive

High Integrity

Confidentiality

Industries:Management Consulting

Function: Legal/ Lawyer