Apprentice - Administrative Assistant

About the job

As an apprentice, you will be working on some of the world’s largest brands, to get an exposure in marketing production processes. These may include but are not limited to general, finance, print and display procurement, and account administration as part of supporting the production team. Some key exposures to clients and real-world work scenarios will be related to:

General, finance, and account administration such as following up the process of invoices with suppliers, checking data accuracy and rectifying errors of invoices, making sure them are completed with the supporting documents (incl. implementation report and BAST), and preparing invoicing reports.

Prepare and provide the progress/ status of the close orders.

Provide adequate support to the Production Manager or Account Manager related to the production management (tracking, coordinating, reporting) or account management process, for example, in developing visual merchandising, visiting relevant markets to provide support in visual merchandising implementation, etc.

Skills, Knowledge, Experience, And Exposure

Recent graduates in Accounting, Economic management, Business Administration, Printing Technology & Publishing, Marketing, Advertising, Industrial engineering.

Available for a 6-month apprenticeship contract.

Proficient in data management and administrative tasks for project tracking and monitoring

Highly enthusiastic about BTL (Below the Line) marketing, in-store media, and printing

Competence in the Microsoft Excel and database/reporting software knowledge

Fair written and spoken English communication skills.

Mindset to navigate the role

As an apprentice, you will bring a committed and dedicated can-do attitude to the role and learn new things.

Capable of handling both individual and group work assignments (specifically in managing transactional work on a daily basis).

Clear and effective communication skills at all levels in the hierarchy.

An improvement-oriented mindset

Attention to details

The softer skills that we believe, will help you thrive in this role

Working in a very fast, changing and ambiguous environment, for the intern/apprentice to easily adapt and quickly adapt, we expect:

A positive ‘can-do’ attitude at all times

A high level of energy when delivering and the ability to face challenges in a serene and collaborative manner.

A curious mind, i.e. wanting to know all about internal operations and processes, aiming for continuous improvement.

Collaborative spirit: use we, not me. If someone is in trouble, you will do your best to support them.

A good communication skillset with both internal and external teams

Role Requirements

You would be required to be present on client site or in our Indicia Worldwide office.

The contracted hours are 9am to 6pm, Mon –Fri.

Willing to be assigned to any client in different industries.

Commit to completing a 6-month apprenticeship contract.

Industries:Marketing & Advertising

Function: Admin and Back office