Operations Administrator

About the job

Role Profile – Operations Administrator

Location: Vancouver, Canada (On-Site)

Position Type: Full-time

Reports To: Operations Manager

Compensation: CAD 65-85K

Start Date: ASAP

Application Deadline: February 24, 2026

About Canopy

Canopy is a solutions-driven not-for-profit environmental organization dedicated to protecting forests, species, and climate. For 25 years, Canopy has been a driving force in transforming wood-based supply chains, including publishing, packaging, and textiles, to eliminate fibre coming from the world's most critical forests and ensure a livable planet for all.

Job Description

Operations Coordinator – Office Support

The Operations Administrator provides practical, user-centered support that keeps Canopy’s Vancouver head office running smoothly. The role focuses on office-based operations, including facilities management, shipping and receiving, physical asset management, procurement, meetings, and event logistics.

Working closely with the IT Coordinator and other Operations team members, the Operations Administrator supports staff with day-to-day operational and basic technology needs and helps ensure coverage across core work streams such as systems onboarding, events, and travel.

Grounded in the Operations Team’s service philosophy, this role delivers reliable, solutions-oriented support that helps Canopals do their work effectively. Success in this role means the office runs smoothly, staff know where to go for help, and systems and processes are easy to use.

Core Responsibilities

Office Operations & Facilities

• Take primary responsibility for the day-to-day functioning of the Vancouver office, ensuring it is tidy, stocked, safe, and welcoming.
• Manage office supplies, printing, and physical assets, including inventory tracking, and maintaining an organized physical asset library.
• Coordinate mail, shipping, and receiving, including tracking deliveries and outgoing shipments.
• Coordinate waste, recycling, and basic facilities needs, and flag larger issues to the Operations Manager.
• Carry out health and safety procedures, including emergency preparedness tasks and basic office compliance requirements.

Operations & Workplace Coordination

• Manage procurement requests using established tools and processes, coordinating with vendors as needed.
• Provide logistical and administrative coverage for office-based needs, including meeting setup and workspace coordination.
• Contribute to sustainability practices in daily office and event operations.