Junior Executive Assistant

About the job

This is a remote position.

Job Summary

The Junior Executive Assistant provides administrative and organizational support to senior executives to ensure efficient day-to-day operations. This role assists with scheduling, communications, documentation, and coordination tasks, and is ideal for an early-career professional seeking to develop executive-level administrative and organizational skills.

Key Responsibilities

• Provide administrative support to senior executives, including calendar management and scheduling
• Assist with preparing correspondence, reports, presentations, and meeting materials
• Coordinate meetings, appointments, and travel arrangements
• Manage emails, calls, and basic communications on behalf of executives as directed
• Maintain organized digital and physical filing systems
• Assist with expense tracking, reimbursements, and invoice processing
• Support meeting logistics, including agendas, note-taking, and follow-ups
• Handle confidential information with professionalism and discretion
• Coordinate with internal teams and external contacts as required

Requirements

Required Qualifications

• Diploma or degree in Business Administration, Office Administration, or a related field
• 0–2 years of experience in an administrative or support role
• Strong organizational and time-management skills
• Proficiency in Microsoft Office or Google Workspace
• Excellent written and verbal communication skills

Skills & Competencies

• Attention to detail and accuracy
• Discretion and confidentiality
• Strong interpersonal and communication skills
• Ability to prioritize tasks and manage competing deadlines
• Proactive and service-oriented mindset