Administrative Assistant (Entry Level)

About the job

Your future is bright at AGAT! At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.

Summary The Administrative Assistant is an entry-level position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant provides support to our Management, Marketing, and Business Development teams along with other administrative functions.

What You Will Be Doing

• Strive to employ AGAT’s mission statement of “Service Beyond Analysis” by providing assistance to the Management and Sales teams
• Periodic travel bookings as required
• Ordering and invoicing and mail collection
• Vendor follow-up and PO creation, sending reports and invoices
• Update Hubspot entries and create ad hoc reports
• Preparation of meeting and presentation materials
• Relieve Management of administrative functions such as planning and setting up for office meetings
• Other general office administrative tasks as required

What You Bring To The Table

• Minimum 2 year customer service and administrative experience
• Confident computer skills (Outlook, Microsoft Office and Excel)
• Experience with Hubspot or similar CRM's a definite asset
• Excellent communication skills with clients and members of the team, both verbal and written
• Excellent planning, organization, decision making and time management skills
• Attention to detail for routine tasks and commitment to quality standards
• Ability to work well under pressure, handle multiple tasks within a fast-paced environment
• Exhibit patience and customer rapport building expertise
• Position may entail exposure to confidential and sensitive information; confidentiality required

Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines.