Administrative Coordinator

Full job description

About ENBD

Emirates NBD is a market leader across the MENAT (Middle East, North Africa and Türkiye) region with a presence in 13 countries, serving over 20 million customers. The Emirates NBD Group has a total of 853 branches and 4,213 ATMs / SDMs. Emirates NBD is the leading financial services brand in the UAE with a Brand value of USD 3.89 billion. At the bank, we serve our customers and help them realise their financial objectives through a range of banking products and services including retail banking, corporate & institutional banking, Islamic banking, investment banking, private banking, asset management, global markets and treasury, and brokerage operations. We are a key participant in the global digital banking industry, with 97% of all financial transactions and requests conducted outside of our branches. We also operate Liv, the lifestyle digital bank by Emirates NBD. With close to half a million users, it continues to be the fastest-growing digital bank in the region.

Job Overview:

As a Administrative Coordinator at Emirates NBD, your role is to supports administrative functions of the unit, ensuring efficient operations and effective communication. This role works closely with Administrative Manager to facilitate office management and organizational tasks.

Key Responsibilities:

Provide administrative support to management and staff including scheduling meetings, preparing documents and maintaining records

Manage the Unit head calendar and diarize meetings promptly and effectively

Supports the team whenever they have transportation and/or IT requests

Arrange Interviews if required

Ensure that FTC staff attendance is collated and submitted on time to administrative manager

Oversee office supplies inventory and request to Administrative Manager to order supplies as needed

Ensure that the office environment is organized and professional

To ensure the Unit is fully compliant with the document storage and record management policy of the bank

Serve as a contact point for inquiries and support requests from staff and externa stakeholders

Facilitate communication between teams and their reporting line to ensure smooth communication and collaboration

Supports the admin manager in facilitating communication between departments to enhance collaboration

Coordinate with security personnel regarding security policies, security schedules and security issues together with the Administrative Manager

Help plan and execute unit events, meeting and training sessions

Coordinate logistics, materials and catering for events

Skills and Experience:

Bachelor Degree

Good command over Microsoft Office especially w.r.t. excel and ppt

Excellent organizational skills

Excellent communication skills, both verbal and written

Problem Solving & Reporting Skills

Industries:Financial Services

Function: Admin and Back office